Per clinic, per year
$1,190 + GST
About $99 a month, billed annually. Logins for the clinic owner and up to 5 staff, each named in the activity log.
ClinicTrace Australia · Clinic records
Every clinic record in one place, with a date on it.
Policies, credentials, registers, logs and the legislation behind them, kept together with an owner and a next date on every record. When your state health department, your council, Ahpra or your insurer asks, a dated audit export is ready.
$1,190 + GST per clinic, per year
The ClinicTrace dashboard for the Avelore Aesthetics demo clinic, then the legislation register filtered to injectables and scheduled medicines.
How it works
Named slots, reminders and one export.
- 12
modules, 100 record slots
Your workspace opens with every slot already named. Each one says what belongs in it and where the content comes from.
- 90
days' notice, then 60, 30 and 7
Reminders arrive by email before an entered date passes, then weekly once it has.
- 1
dated audit export
One file with your uploaded documents embedded. It opens in a browser without a ClinicTrace login.
The whole system
Everything a regulated clinic has to hold, in one place.
ClinicTrace is the clinic's single repository for its policies and documents, practitioner credentials, registers, logs and the legislation behind them. Every record has an owner and a next date, so what the clinic holds is ready when someone asks.
- Clinic profile and registrations
- Practitioner credentialing
- Clinical governance
- Treatment SOPs
- Emergency and complications
- Scheduled medicines
- Infection prevention and control
- Equipment and facility
- Advertising and marketing
- Privacy, records and data
- Complaints and feedback
- People and workplace
Documents and policies
Upload what the clinic already holds, name who is responsible and enter the next review or renewal date.
The legislation register
81 sources across 14 categories in one place, with weekly checks on every cited source and any change read by a person.
Temperature and task logs
Readings kept against their set range, and task logs such as a treatment room clean, each with its own due date.
Photos with the record
A photo, such as the display thermometer or a service report, can be attached to a log or a document.
Practitioner credentials
Each practitioner's registration and credentials in one record, with every expiry date tracked.
Eight registers
Including clinical incidents, complaints and the AI systems a clinic uses, kept alongside the documents they relate to.
Reminders before every date
Emails 90, 60, 30 and 7 days before each date, then weekly once it has passed.
The audit export
One dated file with the clinic's documents embedded, which opens in a browser without a ClinicTrace login.
An activity log
Who did what and when, recorded against every change.
Records, uploads and nightly backups are held in Sydney. Sign-in uses emailed links, owners and administrators must use two-factor authentication, and there is no field anywhere for a patient's details.
Intelligent Inbox
Drop in the files you already hold, and confirm where each one goes.
Setup starts with what your clinic already holds. Policies, certificates, registers and logs go into the Inbox as they are, as PDF, Word, Excel, CSV, text or image files, and ClinicTrace suggests where each one belongs. Nothing is filed automatically, because someone at your clinic confirms every suggestion.
- Checked for viruses
- Read in Sydney, including PDFs and images
- Checked for signs of patient information
- Up to three record locations suggested
- Confirmed by someone at your clinic
About two minutes for a PDF
A PDF typically goes from upload to suggestion in about two minutes, and the Inbox updates on screen while it works.
Dates picked up
Along with up to three suggested locations, it picks up any issue and expiry dates it finds in the file.
Patient details held back
If a file shows signs of patient information, it's held for your clinic to review and nothing is sent to the AI model.
Stored and read in Sydney
Your records, uploaded files and the backups of both are stored in Sydney. Reading the text and suggesting where each file belongs happen there too.
Not used for training
No supplier may use your clinic's files to train a model.
What leaves Australia
Sign-in links and reminders are emailed through a provider that sends from Tokyo, and they carry no documents or files. Storage, reading and the nightly backup all stay in Sydney.
The text-reading service keeps the text it read, encrypted, for seven days. The ClinicTrace privacy policy sets out each step. Read how the Inbox handles your files.
Pricing
One annual fee per clinic.
Document migration, optional
$850 + GST
A one-off fee. We load the documents you already hold into the right slots, so your team starts with them in place.
Payment is by bank transfer against an emailed invoice.
Book a 15-minute demo
See all 100 record slots on a call.
We'll walk through the modules, the legislation register, the reminders and an audit export in fifteen minutes.
Also from Stoneglow Digital
Three products for cosmetic and aesthetic clinics, each set up in your clinic's name.
ConsultSuiteBooking ConciergePatients describe their concern in their own words, and your calendar opens at the right consultation.$990 + GST setup, then $249 + GST per year
ConsultSuitePrescription SuiteA branded skincare routine or costed treatment plan, built chair-side and sent home with the patient.Setup from $2,450 + GST